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Examinations Invigilator

  • Job title: Examinations Invigilator
  • Job Type: Contract
  • Salary: £14.56 per hour
  • Department: Examinations Office
  • Reporting to: The Examinations Officer and Compliance Director
  • Location: Senior School, Highgate
  • Start: ASAP
  • Closing Date: 19 January 2024 at 5:00 pm
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GCSE and A level exams mark an important stage in a pupil’s school life, which can bring pressure and anxieties to the fore.

Handling such situations involves understanding their perspective and communicating empathy effectively whilst showing resilience. The Exams  team members not only remain professional at all times, but they are also great ambassadors of kindness. We aim to create a calm and caring atmosphere for our pupils and the role of an invigilator is key to achieving that.

If you like the company of young people, are passionate about their wellbeing and thoroughly enjoy teamwork, then we would love to hear from you.


The Department

The exams team at Highgate work collaboratively and efficiently to administer the public examinations at Highgate School. This is a complex undertaking which involves large numbers of pupils and effective implementation of necessary security procedures.

The team carefully follow examination boards’ requirements, have close eye for detail and strong administrative skills. They collaborate and liaise with numerous support and academic departments to deliver one of the most sophisticated operations of the School, from Heads of all subjects, pastoral colleagues, Estates, Commercial to Catering teams. At the same time, they have a front-facing role working with pupils and parents/carers, which requires sensitivity and diplomacy.

The team consists of an Examinations Officer and an Assistant Examinations Officer, who are supported by a team of circa 20 invigilators during the exam periods. The team is overseen by the Compliance Director and works closely with the Deputy Head (Academic) who has overall responsibility for the administration of all public examinations.

 

Job Description

Main Responsibilities

  • Distributing examination materials, including question papers and answer booklets, before the start of the examination and collecting them in at the end.
  • Issuing instructions to candidates.
  • Notifying the Examinations Officer if a candidate is absent or late for an examination.
  • Supervising candidates during examinations to ensure that silence is maintained and that in all respects the examinations are conducted in accordance with the awarding bodies’ rules and regulations.
  • Being vigilant at all times.
  • On some occasions overseeing the start and end of the examinations, including giving time reminders to candidates, and ensuring that extra-time candidates receive the correct time allowance and other access arrangements are in place.
  • Giving the Examinations Officer every assistance so as to ensure that all proper procedures, as specified by the examination boards and by Highgate, for the running of public examinations, are followed.
  • Keeping exam papers in secure conditions at the end of each exam until they are passed to the Examinations Officer.
  • Undertaking any training required for the performance of the duties.
  • Any other duties within the postholder’s capabilities as may be reasonably requested from time to time.
Person Specification
  • Criteria
  • How will these be tested or verified?
  • Qualifications
  • Essential
    • Basic level of education
  • Experience / Knowledge
  • Desirable
    • Experience of working in the education sector.
    • Have previous experience working as a School Examinations Invigilator.
    • Knowledge of child protection and safeguarding policies.
  • Ability / skills
  • Essential
    • Ability to work well as a member of a team.
    • Attention to detail and be able to work to a high level of accuracy.
    • Excellent interpersonal skills and the ability to communicate effectively with pupils, and staff. This requires an open and friendly approach.
    • Be able to guarantee security and confidentiality with regard to all aspects of examination procedures.
    • The ability to maintain in strictest confidence any information received about matters concerning Highgate.
  • Personal Attributes
  • Essential
    • Have a high level of reliability and timekeeping.
    • Be confident and personable with a positive ‘can-do’ attitude.
    • Have the personality and gravitas to command the respect and confidence of examination candidates.

Benefits

Location | Highgate Village, adjacent to Hampstead Heath, with quaint shops and easy connections across London.

Pension | AVIVA workplace pension scheme offered with a generous 21% employer contribution.

Personal development | Comprehensive induction support for new staff. Focus on continued professional development for all employees.

Leisure facilities | Free access, at stipulated times, to our sports facilities, including a fitness suite and swimming pool (recently refurbished).

Holidays | Generous holiday allowance of 33 days (including bank holidays) for full-time staff. Most holidays will be taken during school holiday periods.

Lunch | A complimentary lunch.

Help with sustainable travel  | Access to the Cycle to Work Scheme and a Season Ticket Loan scheme for public transport.

Family-friendly policies | Highgate appreciates that employees sometimes have family commitments so we try to be as supportive as possible, for example with enhanced maternity pay (8 weeks’ full pay, then 10 weeks’ half pay) and paid dependant leave.


Working at Highgate

A culture of community, kindness and belonging

Highgate is a caring, open-minded community, where we promote kindness, empathy and friendship. Everyone who works and studies with us deserves to feel they are part of a welcoming environment that enables them to be themselves and to thrive as individuals.

Our community extends beyond the school, through partnerships, charity work and our commitment to equality, inclusion and sustainability. All members of our school community are encouraged to look outwards and play an active role.

In a recent ISI inspection (Dec 2021), it was noted that “Pupils show exceptional respect for, and appreciate diversity within the school and wider community, and their own and other cultures, demonstrating sensitivity and tolerance to those from different backgrounds and traditions.”

Staff wellbeing

Highgate is committed to staff wellbeing, which we promote by encouraging a strong work-life balance; trying our best to support flexible working requests; providing a nutritious complimentary lunch in the dining hall; and offering access to sporting facilities including our recently renovated swimming pool.

The Staff Wellbeing Committee, with representatives across the School, meets regularly to drive forward initiatives, and a selection of staff have been trained as Mental-Health First Aiders.

We encourage an open culture throughout our school, with regular staff surveys, action committees and opportunities to feedback. We strive for continual learning and improvement, and staff training and development is paramount. There are opportunities to participate in the wider life of our school, such as taking part in trips or societies and getting involved in partnership projects.

More details about working at Highgate can be found here:

Work with us    Aims + Ethos


Charitable work and sustainability

As an independent school, we want to use our position as a charity effectively: to make high-quality education accessible to as many children as possible – through our bursary programme at Highgate and through our work with local state schools. We have partnerships with over 60 state schools across 7 London boroughs, and we are the principal educational sponsor for London Academy of Excellence, Tottenham – an academically-selective state sixth form in a community where such opportunities are lacking.

Alongside this, our staff and pupils undertake charitable activities throughout the year. These range from staff giving up their time to neighbourhood schools and charitable organisations, focused fundraising campaigns, to pupils undertaking community work in the local area or further afield.

As a school, we have a central role to play in educating our pupils, staff and parents about the importance of environmental sustainability. We are taking positive action to adapt our operational performance to tackle the negative effects of climate change. We encourage all our staff to reflect upon their personal and professional practices, to support our environmental agenda and to make positive changes wherever possible.

Application procedure

  • Closing Date: 19th January 2024
  • Timing of interviews: As soon as possible

Contact: The Compliance Director, Kasia, is happy to answer any questions about this post.

Early Application: Applications will be considered ‘as and when’ received and we may close the vacancy if we appoint before the closing date.

Inclusion

We know that more diverse teams are stronger teams, and that the more inclusive we are, the more our staffand pupilswillfeel a sense of belonging and willthrive. To enable us to make reasonable adjustments, please let us know of any disabilities (including neuro-divergence) when you submit your application.  

Safeguarding

As this role will have regular unsupervised contact with children you must, if appointed, comply with Highgate’s Safeguarding Policy and Staff Code of Conduct. If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety and welfare of our pupils, these concerns must be reported immediately in accordance with the Safeguarding Policy.  If whilst in the post, Highgate becomes aware of any safeguarding concerns to staff, pupils or the community; these will need to be followed up in line with the safeguarding policy and code of conduct which is underpinned by KCSE and other legislation. These concerns may need to be shared with other agencies.  A copy of these policies will accompany all offers of employment. Training will also be provided to all staff to support Safeguarding practice 

Please read before you apply

Highgate is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers, the Disclosure and Barring Service and overseas police check if necessary. Candidates from overseas must provide information about their past conduct, for example, by providing documents issued by overseas teaching authorities.  

Please note that this role is ‘exempt’ from the Rehabilitation of Offenders Act 1974 and therefore, you are required to declare any convictions, cautions, reprimands and final warnings that are not ‘protected’ (i.e. filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). Shortlisted candidates will be asked to provide details of all unspent convictions and those that would not be filtered, prior to the date of the interview.  

In accordance with the latest guidance from KCSIE, we shall be conducting online searches on any candidates who are shortlisted. 

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