MAIN RESPONSIBILITIES

Payroll Administration

• Work with the Payroll & Pensions Specialist to support the processing of two monthly payrolls using EARNIE Iris payroll software
• Liaise with the HR Department regarding monthly queries and required confirmations in respect of payroll issues
• Support the Payroll & Pensions specialist with payroll cost allocations
• Collate and input all information required for expenses and timesheets ready for payroll
• Support in maintaining all necessary payroll records and process all changes including starters, leavers, and role amendment etc. This requires the need to be pro-active and to chase information if documents are missing
• Calculate overtime, unpaid days, additional days, KIT days and other payments and deductions
• Work with Payroll & Pension Specialist to manage cycle to work scheme, season ticket loans, salary advance and other loans to staff. Calculate interest rate changes if applicable. Explain the procedure of all the above mentioned schemes to staff from start to finish and deal with all queries
• Ensure that the correct deductions are made in respect of National Insurance, tax and pension contributions and ensure that these sums are paid over in a timely way each month
• Maintain and process variable deductions where necessary such as court orders
• Be the first point of contact for payroll and pension enquiries from members of staff
• Support in producing P60s for staff on an annual basis
• Deal with all payroll queries and historical queries
• Assist staff with the use of the online payslip portal
• Carry out the quarterly payroll numbers survey

Pensions Administration

• Support in carrying out all administration for the School’s pension schemes
• Manage auto-enrolment obligations every month and support Payroll & Pensions specialist with re-enrolment every three years
• Support in completing annual return for Teachers’ Pensions Agency EOYC, Pensions Trust and HMRC in accordance with their deadlines

HR Support

• Act as a first point of contact on generalist HR queries
• Provide clerical and administrative support to the HR Manager, including note taking, meeting notes on Employee Relations casework
• Process documentation and prepare reports relating to all HR activities, such as staffing, recruitment, training, employee relations cases and appraisals
• Support the Recruitment Manager and Recruitment Administrator with the preparation of job descriptions and person specifications
• Write and post job vacancy adverts (internally and externally)via vacancy filler and the online through digital channels
• Carry out benchmarking of roles when required
• Support in dealing with recruitment queries and manage candidate communications
• Create recruitment timelines, arrange interviews, meet and greet candidates
• Support with practical assessments and managing interview process for candidates
• Arrange and carry out site tours for candidates
• Undertake some shortlisting and panel interviewing if required
• Support with the drafting and sending of offer letters, new starter employment packs and contracts
• Provide advice to employees and line managers in regard to recruitment policies and procedures where relevant
• Support the pre-employment checks – including but not limited to Disclosure and Barring Services (DBS) checks, referencing, right to works and overseas checks
• Ensure HR information is held and updated accurately within HR systems such as SIMS, CIPHR and Payroll portals including – pay updates, absence, annual leave
• Be committed to working and developing best HR Practices to improve efficiency
• Support the administration of any Learning and Development

These duties and responsibilities are intended as a guide. They are not exhaustive: the Payroll & HR Administrator will be expected to undertake any reasonable task or responsibility as required by the Payroll & Pensions Specialist, HR Manager, Recruitment Manager or People Director.

• Criteria
• How will these be tested or verified?
• Qualifications/Experience

• Essential:

  • Experience in operating or supporting a Payroll process
  • Worked in an administrative role
  • Previous use of HR systems and payroll/finance databases

  Desirable:

  • Working towards a CIPD qualification or Recruitment qualification or a strong interest in gaining a relevant qualification Experience using EARNIE
  • Previously worked in HR
• Knowledge/Skills

• Essential:

  • Ability to work independently and prioritize a high workload
  • High level of attention to detail and accuracy
  • Good numeracy skills
  • Good language skills in order to compose correspondence
  • High level of IT skills
  • Must be able to maintain accurate records for all recruitment, payroll and pension matters

  Desirable:

  • Understanding of the School’s pay structur
• Personal Attributes

• Essential:

  • Strong customer focus
  • Must be able to respect confidentiality in respect of all information relating to this post
  • Must be accurate, methodical and well organised
  • Has strong attention to detail
  • Able to work to agreed standards and deadline
  • Flexible with a ‘can-do’ approach and able to work effectively and use initiative without constant supervision