Recruitment Manager

  • Job title: Recruitment Manager
  • Job Type: Full time
  • Salary: Circa £40,000 depending on Qualifications and experience
  • Department: HR
  • Reporting to: People Director
  • Location: Field House
  • Start: As soon as possible
  • Closing Date: 13 March 2023 at 12:00 pm
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We’re looking for an organised and personable recruitment manager role who will be responsible for recruiting market leading talent to Highgate School.

You will be managing the full recruitment cycle and act as the key point of contact for candidates for all support staff positions. The ability to implement change is key: you will be working closely with the People Director to identify and implement continuous improvement within our recruitment process. This is an exciting role where the successful post holder will be leading on projects and working closely with senior members of staff.


The Department

Highgate School’s people are at the centre of everything we do. To further embed and build on this ethos we are moving away from the traditional HR function and developing a people focussed department, to work with and empower colleagues to reach their full potential.

There is a warm, welcoming atmosphere within our department that underpins our culture as a school. Teamwork is at the heart of everything we do and by working together with our colleagues in other departments, we aim to provide the very best opportunities for all our students and staff.

We are a team of 7 people who work together to deliver a high quality, efficient Human Resource, Payroll and Recruitment service in line with the School’s Safer Recruitment Policy, current legislation and best practice guidelines to the whole school ensuring that day to day HR functions are effectively managed. We aim to create a flexible, open and honest working environment where staff wellbeing is actively promoted.

 

 

Job Description

MAIN RESPONSIBILITIES

Recruitment and Selection

  • To continually review Highgate’s current advertising strategy and make recommendations to ensure we are advertising in the correct areas to attract the right candidates.
  • Establishing positive working relationships with internal stakeholders and developing a good understanding of the expectations of all the various departments (both academic and support)
  • Creating effective recruitment schedules including ensuring agreed timetables are adhered to
  • Supporting managers in preparing job descriptions and ensuring they meet Highgate’s “house style” and conducting salary benchmarking exercises and making salary recommendations.
  • Providing advice and guidance to managers on budgeting for recruitment and the impact on staffing costs as required
  • Maintain and update the Application Tracking System (ATS), Vacancy Filler, and provide training and support to recruiting managers.
  • Assisting managers in drafting interview questions and assessments and ensure feedback from past candidates is fed into process so improvements can be made
  • Ensure there is continuous dialogue with candidates and that they are being communicated to in a professional and inclusive manner.
  • Reviewing the current methods of assessment (which include lesson observations, presentations, written tasks, practical assessments) and making recommendations for improvements.
  • Managing the logistics for the interviews/assessment process including sending invitations, catering requests, preparing interview packs
  • Supporting hiring managers with interviews and inputting into selection decisions for support staff
  • Researching and proposing on the most suitable and cost-effective recruitment agencies to use for each department (where required) and ongoing management of recruitment agencies as needed
  • Create and manage certain departmental budgets (Gap Year Students, Chrysalis Fellows, Estates) and closely monitor the yearly spend to ensure it is within the agreed expenditure

Leadership and Management

  • Provide line management and personal development support for the Recruitment Assistant including carrying our probationary reviews, appraisals and managing any performance, absence or other employment related issues
  • Monitor the workload and priorities of the Recruitment Assistant providing support and guidance where required
  • Provide ongoing training and guidance to the Recruitment Assistant

Compliance and Safer Recruitment

  • Ensure Highgate’s recruitment and selection practices and policies are fully in line with ISI Regulations and guidelines, the School’s Safer Recruitment Policy, other Employment Legislation and best practice
  • Work closely with the Bursar to ensure visa sponsorship regulations and processes are adhered to
  • Ensure all staff members involved in the recruitment process have undertaken Safer Recruitment training and comply with the policy and processes
  • In conjunction with the People Director and HR Manager (Learning and Development) continue to develop and deliver in-house recruitment training
  • Advise on new ISI guidelines and suggest changes for best practice

HR Inductions, Probationary Reviews and Exit Interviews

  • Lead and support the Recruitment Assistant in the preparation of induction plans with the involvement of line managers
  • Lead and support the HR Assistant in the provision on an effective probationary review process
  • Assist line managers on probation reviews, extensions and, if necessary, dismissals
  • Feedback the outcome of any probation dismissals into the next recruitment cycle
  • Ensure exit interviews are carried out and feedback/trends taken into account for the next recruitment cycle

Succession Planning

  • Meet with line managers to identity the positions that are difficult to recruit for and those which must not be left vacant for long if the current incumbent leaves
  • Identify the skills and knowledge required for certain roles so that line managers can help other employees to learn and advance
  • Encourage teamwork, to ensure all tasks can be handled by more than one employee
  • Support managers in ascertaining their employees’ career aspirations

Equal Opportunities and Diversity

  • Working with the People Director to ensure the recruitment and advertising process encourages applications, which reflect the diversity of the multi-cultural location of the School
  • Updating Highgate’s Equal Opportunities and Diversity Policy in line with changing legislation, guidance and best practice
  • Drawing data from the system and utilising the subsequent statistics to prepare annual reports with recommendations arising from the trends, for example advertisement options to ensure a diversity of applications
  • To make recommendations for training relating to diversity awareness and the application of our Policy
  • To support any reporting into equal opportunity/diversity statistics of current staff
Person Specification
  • Criteria
  • How will these be tested or verified?
  • Qualifications
  • Essential
    • GCSE in Maths and English or equivalent
    Desirable
    • CIPD qualified or Institute of Recruitment Professionals qualified or equivalent (or currently working towards a relevant qualification
  • Experience
  • Essential
    • Demonstrable experience working in an in-house recruitment team or a recruitment agency
    Desirable
    • Experience in the education sector
    • Previous experience of utilising social media for recruitment
    • Experience of working on or leading HR/Recruitment related projects
  • Skills and Abilities
  • Essential
    • Proficiency in Word, Excel PowerPoint, Teams, Zoom and a good understanding of databases
    • A strong working knowledge of UK Employment Legislation
    • Ability to work with senior members of staff with the ability to show discretion at all times.
    • High level of accuracy in all work undertaken
    • An ability to build and maintain strong working relationships
    • Complete discretion, confidentiality and integrity in all aspects of work
    Desirable
    • Previous experience of working with an HR Information System and/or applicant tracking systems
    • Knowledge of child protection and safeguarding policies
  • Attitude and Behaviours
  • Essential
    • An ability to work calmly under pressure and prioritise workloads
    • Commitment to keeping abreast of best practice and employment legislation
    • High degree of personal drive, self-motivated and self-aware. Recognises own strenghts and weaknesses and committed to ongoing personal and professional development
    • Confident and personable with a positive ‘can-do’ attitude.

Benefits

Location | Highgate Village, adjacent to Hampstead Heath, with quaint shops and easy connections across London.

Pension | AVIVA workplace pension scheme offered with a generous 21% employer contribution.

Fee remission | Available on application for qualifying employees.

Leisure facilities | Free access, at stipulated times, to our sports facilities, including a fitness suite and swimming pool (recently refurbished).

Holidays | Generous holiday allowance of 33 days (including bank holidays) for full-time staff. Most holidays will be taken during school holiday periods.

Lunch | A complimentary lunch.

Help with sustainable travel  | Access to the Cycle to Work Scheme and a Season Ticket Loan scheme for public transport.

Family-friendly policies | Highgate appreciates that employees sometimes have family commitments so we try to be as supportive as possible, for example with enhanced maternity pay (8 weeks’ full pay, then 10 weeks’ half pay) and paid dependant leave.


Working at Highgate

A culture of community, kindness and belonging

Highgate is a caring, open-minded community, where we promote kindness, empathy and friendship. Everyone who works and studies with us deserves to feel they are part of a welcoming environment that enables them to be themselves and to thrive as individuals.

Our community extends beyond the school, through partnerships, charity work and our commitment to equality, inclusion and sustainability. All members of our school community are encouraged to look outwards and play an active role.

In a recent ISI inspection (Dec 2021), it was noted that “Pupils show exceptional respect for, and appreciate diversity within the school and wider community, and their own and other cultures, demonstrating sensitivity and tolerance to those from different backgrounds and traditions.”

Staff wellbeing

Highgate is committed to staff wellbeing, which we promote by encouraging a strong work-life balance; trying our best to support flexible working requests; providing a nutritious complimentary lunch in the dining hall; and offering access to sporting facilities including our recently renovated swimming pool.

The Staff Wellbeing Committee, with representatives across the School, meets regularly to drive forward initiatives, and a selection of staff have been trained as Mental-Health First Aiders.

We encourage an open culture throughout our school, with regular staff surveys, action committees and opportunities to feedback. We strive for continual learning and improvement, and staff training and development is paramount. There are opportunities to participate in the wider life of our school, such as taking part in trips or societies and getting involved in partnership projects.

More details about working at Highgate can be found here:

Work with us    Aims + Ethos


Charitable work and sustainability

As an independent school, we want to use our position as a charity effectively: to make high-quality education accessible to as many children as possible – through our bursary programme at Highgate and through our work with local state schools. We have partnerships with over 60 state schools across 7 London boroughs, and we are the principal educational sponsor for London Academy of Excellence, Tottenham – an academically-selective state sixth form in a community where such opportunities are lacking.

Alongside this, our staff and pupils undertake charitable activities throughout the year. These range from staff giving up their time to neighbourhood schools and charitable organisations, focused fundraising campaigns, to pupils undertaking community work in the local area or further afield.

As a school, we have a central role to play in educating our pupils, staff and parents about the importance of environmental sustainability. We are taking positive action to adapt our operational performance to tackle the negative effects of climate change. We encourage all our staff to reflect upon their personal and professional practices, to support our environmental agenda and to make positive changes wherever possible.

Application procedure

  • Closing Date: 13th March 2023
  • Timing of interviews: w/b 13 March 2023

Contact: Sharina Ramana, Human Resources Manager is happy to answer any questions about this post.

Early Application: Applications will be considered ‘as and when’ received and we may close the vacancy if we appoint before the closing date.

Inclusion

We know that more diverse teams are stronger teams, and that the more inclusive we are, the more our staff and pupils will feel a sense of belonging and will thrive. To enable us to make reasonable adjustments, please let us know of any disabilities (including neuro-divergence) when you submit your application.

Safeguarding

As this role will have regular unsupervised contact with children you must, if appointed, comply with Highgate’s Safeguarding Policy and Staff Code of Conduct. If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety and welfare of our pupils, these concerns must be reported immediately in accordance with the Safeguarding Policy.  If whilst in the post, Highgate becomes aware of any safeguarding concerns to staff, pupils or the community; these will need to be followed up in line with the safeguarding policy and code of conduct which is underpinned by KCSE and other legislation. These concerns may need to be shared with other agencies.  A copy of these policies will accompany all offers of employment. Training will also be provided to all staff to support Safeguarding practice.

Please read before you apply

Highgate is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers, the Disclosure and Barring Service and overseas police check if necessary. Candidates from overseas must provide information about their past conduct, for example, by providing documents issued by overseas teaching authorities.

Please note that this role is ‘exempt’ from the Rehabilitation of Offenders Act 1974 and therefore, you are required to declare any convictions, cautions, reprimands and final warnings that are not ‘protected’ (i.e. filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). Shortlisted candidates will be asked to provide details of all unspent convictions and those that would not be filtered, prior to the date of the interview.

In accordance with the latest guidance from KCSIE, we shall be conducting online searches on any candidates who are shortlisted.

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